Record Keeping

	Why does the University require that records be kept of time worked and time-off for support staff?
	Why does the University require that records be kept of time-off for officers?
	What are my obligations to an employee who transfers from my department to another University department in terms of sick leave, vacation and/or personal days?

Question: Why does the University require that records be kept of time worked and time-off for support staff?

Answer: The University tracks the time worked and time-off of non-exempt staff (support staff) in order to comply with federal regulations, including the Fair Labor Standards Act (FLSA) and FMLA, to comply with collective bargaining agreements, and to accurately administer benefits.

Question: Why does the University require that records be kept of time-off for officers?

Answer: The University tracks the time-off of officers in order to comply with federal regulations, including the Family Medical Leave Act of 1993 (FMLA), and to accurately administer benefits.

Question: What are my obligations to an employee who transfers from my department to another University department in terms of sick leave, vacation and/or personal days?

Answer: An employee's attendance records—including unused, accrued sick leave, vacation and personal days—transfers with them when they move from one University department to another without a break in service. If in transferring, an employee moves from one bargaining unit to another or from support staff to officer status, the supervisor or Human Resources representative should contact the Department of Employee & Labor Relations to review the calculation of benefits in the year of transfer.