February 5, 2008
New MSS Training
MSS training teaches the content of PAC (People @ Columbia) Manager
Self-Service and provides you with other updated information relative
to PAC-MSS usage.
The following topics have been added to the training:
Course Information
Date: Thursday, February 7, 2008
Time: 1:30pm – 3:30pm
Location: Studebaker 469
Register for MSS training
* Please note that the number of seats is limited to 30 people. Confirmation of registration (including further location information and course details) will be sent to those who register.
October 17, 2007
Open Enrollment for 2008 is October 29 – November 16, 2007, and we
would like to help you prepare. We have Expo posters and postcards
available for your use, and we are also proud to announce the new
Columbia University Benefits Enrollment System. We’ve also designed
some new information sessions to help you plan. Click here for details.
October 4, 2007
Columbia University Human Resources (CUHR) is moving to the Studebaker Building in Manhattanville. Most departments have moved effective September 17; for our new contact information see our directory.
As of October 8, 2007, the new CUHR Information Services & HR Processing Center (HRPC) address is:
615 West 131 Street
Floor 4 Studebaker, MC 8702
New York, New York 10027
Telephone: 212-851-2888
Fax: 212-851-2990
Please be sure to mail all forms to our new address, effective immediately.
September 14, 2007
During the next few weeks, Columbia University Human Resources (CUHR) is moving to the Studebaker Building in Manhattanville. We are looking forward to serving you from our new location.
We also want to let you know that our office in 1901 Interchurch is closed today — Friday, September 14, 2007 — for our move.
Please note our street address, beginning September 17, 2007, will be the same for all HR departments:
615 West 131 Street
Floor 4 Studebaker
New York, New York 10027
Our new numbers and campus mail codes as of September 17, 2007 will be:
Office of the Vice President
MC 8705
Telephone: 212-851-0628
Fax: 212-851-7022
Benefits
MC 8703
For All Appointments: Benefits Service Center: 212-851-7000
Secure Fax: 212-851-7025
Compensation
MC 8705
Telephone: 212-851-7059
Fax: 212-851-7022
Employment, Employee Relations & Client Services
MC 8704
Jobs At Columbia: 212-851-7028
Telephone: 212-851-7008
Fax: 212-851-7023
Training & Organizational Development
MC 8709
Telephone: 212-851-0616
Fax: 212-851-7021
CUHR Communications
MC 8705
Telephone: 212-851-0634
Fax: 212-851-7022
June 12, 2007
Due to system-wide maintenance, the PeopleSoft application will be unavailable on Wednesday, June 13, 2007, from 5:00 p.m. to 7:00 p.m.
May 10, 2007
PeopleSoft will be unavailable because of maintenance this weekend, from 4:00 p.m. Saturday, May 12 until noon Sunday, May 13.
March 22, 2007
March 31, 2007 is the deadline for submitting any 2006 Flexible Spending Account (FSA) claims. Human Resources would like to thank everyone who requested reminder postcards to distribute; the demand was so great that all the postcards have been distributed. If you still need something for your staff, we have created a poster for you to download and print. Click here for the 2006 FSA deadline poster.
January 18, 2007
The HR Process Center has received several calls regarding an inability to print PAFs because employees who were terminated in 2005 or earlier are not showing up on the DA Employee List in MSS. We wanted to let you know that this is a display issue and we are working to get this resolved as quickly as possible. Also, we wanted to confirm that the data is still in the system and can be retrieved. For instructions on how to print these past PAFs, click here.
August 29, 2006
We are happy to report that yesterday's login problem has been resolved. Jobs at Columbia is now working correctly.
August 28, 2006
We are experiencing problems with the administrative login for Jobs at Columbia. Network analysts are investigating; we will post another announcement when the problem is fixed.
August 22, 2006
Benefits and Open Enrollment FAQ Initiative: As HR revamps Benefits Open Enrollment, we are adding sections of Frequently Asked Questions to our materials. We are committed to answering your department’s questions accurately, and to meet that goal we want to include your questions and the questions you are asked most often. To see the initial list and get directions for submitting FAQs, click here.
August 14, 2006
New Employee Orientation: Human Resources is pleased to announce that, starting after Labor Day, New Employee Orientation will be held in a much larger space to accommodate the ever-increasing number of attendees. The new space is Rooms C & D on the Lobby level of the Interchurch Center. This will also allow us to divide the participants into two groups for the second half of Orientation, the “Benefits” session. To allow scheduling the additional space, New Employee Orientation will be held every other Monday morning, and the last Tuesday afternoon of the month starting September 18, 2006. For more information and a complete schedule, click here.
April 6, 2006
Beginning April 10th, Departmental Administrators/Managers who have faculty or staff with upcoming or expired visas will begin to receive monthly e-mail reports of these employees and their visa expiration dates. If you have any questions about how to process renewals, please consult this Transaction Information Guide or contact the HRPC Help Desk at 212-851-2888 / hrpc@columbia.edu.
April 4, 2006
PAC Application Scheduled Down Time: Due to system-wide maintenance, the PAC application will be unavailable on Wednesday, April 5, 2006 from 5:00 p.m. to 8:00 p.m.
March 14, 2006
PAC Application Scheduled Down Time: The PAC application will be unavailable this weekend from 5:00 p.m. Saturday, March 18th until noon on Sunday March 19th because of maintenance.
March 2, 2006
Upcoming/Past Appointment End Date Report: In response to your requests, an “Upcoming/Past Appointment End Date Report” has been created and is now available in the Data Warehouse-HR Reports section. This report will list all employees whose appointment end date occurs within three months from the date of the extract's run. Click here for details.
January 25, 2006
2005 PAYROLL TAX INFORMATION: W-2 and 1099R (retiree) forms will be mailed to faculty and staff by this Wednesday, January 26th. This is in advance of the January 31st postmarking deadline. Most forms should be received by next Tuesday, January 31st. Any address changes made after January 19, 2006 are NOT included in this mailing. For any questions about tax forms, please use our special 2005 PAYROLL TAX HOTLINE (212-851-2944) AND E-MAIL (w2@columbia.edu ), effective February 1st. Click here for details.
January 3, 2006
After emergency maintenance, the PAC application is up and running as of 5:30 p.m. Tuesday, January 3, 2006. Email notification has been sent to the DA list.
January 3, 2006
Due to a system wide maintenance issue, the PAC application will be unavailable for the rest of today, Tuesday, January 3, 2006. We will send an email notification to the DA list when the application is available again.
November 23, 2005
Salary Accounting Process
The Payroll Department is excited to announce the launch of a new paper Salary Accounting Form and Instruction Guide. The new form will be delivered to users as an editable Adobe Acrobat file available on the web from the TIG home page. Click here for details.
October 26, 2005
People@Columbia Application Scheduled Down Time
Due to system wide maintenance, the PAC application will be unavailable on Wednesday, October 26, 2005 from 5:00pm to 9:00pm as well as this weekend from Saturday, October 29, 2005 at 5:00pm through Sunday, October 30, 2005 at 12:00pm.
October 25, 2005
Based on your feedback, we have created two new Position Data reports in the Data Warehouse effective Monday, October 24, 2005: the Active Positions Report (New Report) and the Active Positions and Incumbents Report (New Report). Click here for details.
October 17, 2005
Employee Earnings History Report & Employee Payroll History Report
In response to your feedback, we have created the Employee Earnings History Report and the Employee Payroll History Report. Click here for details.
September 30, 2005
People@Columbia Application Scheduled Down Time
Due to system-wide maintenance, the PAC application will be unavailable on Sunday, October 2, 2005 from 7:00am to 12:00pm.
September 29, 2005
Employee Personal/Job Data Report - New Search Functionality
Based on your feedback, we have enhanced the search functionality of the Employee Personal/Job Data report so that you can now select ALL employees to display in the report. Click here for details.
September 27, 2005
Emergency Check Requests
As is our current practice, we do not issue emergency checks (manual checks) because of late or incomplete paperwork. We will issue checks on the next weekly payroll for any paperwork received after the deadline that did not get entered in time; click here for details.
September 26, 2005
Manager Self Service Payroll Register - New Column
We have added a new column called "DDA Suppressed" to the MSS Payroll Register. This column will inform you as to whether or not an employee receives a Direct Deposit Advice (DDA). Click here for details.
September 26, 2005
Direct Deposit Campaign & Payroll Information Sessions
The Payroll Department, in collaboration with the Office of the Treasury, is excited to announce the launch of a University-wide Direct Deposit Campaign. Click here for details.
September 16, 2005
People@Columbia Self Service Hours of Application Availability
Based on your feedback, we have changed the hours that the PAC Self Service application is available. Click here for details.
September 14, 2005
People@Columbia Application Scheduled Down Time
Due to system-wide maintenance the PAC application will be unavailable tonight (9/14/2005) from 5:30 p.m. to 8:00 p.m.
August 24, 2005
Pay Calendar Correction.
We have corrected an error in the Pay
Calendars posted at right. The WebSAF
Additional Compensation Deadline dates
had been listed incorrectly. If you have
downloaded previous files, please
replace them with the current Calendars.
August 19, 2005
Pay Period End Date Sort Changed.
Based on your feedback, we have
changed the sort order of the list of Pay
Period End dates on both the Payroll
Register and Earnings Register. Click here
for details.
August 19, 2005
NEW Upcoming Visa Expiration
Date Report.
The Upcoming Visa Expiration Date
Report is now available from the Data
Warehouse. Click here for details.
August 19, 2005
Department Administrator Report.
We have created a new report that lists each
person with Manager Self Service access.
Click here for details.
August 16, 2005
PAC application scheduled down time on 8/16.
Due to system-wide maintenance tonight, the PAC application will be unavailable from 5:30 p.m. to 12:00 a.m.
August 8, 2005
Pay Calendar for 2005–2006: PeopleSoft, FFE, WebSAF Add Comp.
To facilitate pay related processing deadlines, we have created new Pay Calendars that include the dates for PeopleSoft, FFE, and WebSAF. They are available under References at the right. Click here for details.
August 8, 2005
Check Sequence Codes and Check Delivery.
Click here for some reminders.
August 8, 2005
New Earning Codes.
We created nine new Earnings Codes in PeopleSoft to facilitate a few special summer employment situations. Click here for details.
August 8, 2005
PAC Manager Self-Service Training.
A course geared to managers will be offered Tuesday, August 23 from
10:00 a.m. to 1:00 p.m. in 1220 Interchurch. See the HR Training Page for details. Click here to register.
July 26, 2005
Emergency Check Requests.
As is our current practice, we do not issue emergency checks (manual checks) because of late paperwork. Click here for details.
July 22, 2005
People @ Columbia Application Scheduled Down Time in July and early August.
Click here for details.
July 19, 2005
Roster Processing Final Verification.
Review your roster information on the web (it is updated daily) and verify that it is correct. Click here for details.
July 19, 2005
Action/Reason Code TER/HOT No Longer In Use.
Effective Tuesday, July 19, 2004, the Action/Reason code TER/HOT will no longer be used to note terminations via the hotline. We are now using SUS/HOT for terminations that come in via the hotline. Please note: You will only see this code on your Manager Self Service Personnel Action Report.
July 15, 2005
People@Columbia Application Scheduled Down Time on 7/17/05.
Due to system-wide maintenance on Sunday, July 17, the PAC application will be unavailable from 5:00 p.m. to 11:00 p.m.
June 7, 2005
Columbia Address Policy.
Click here for full details about Columbia's address policy.
June 7, 2005
New Payroll Calendar Available.
The Payroll Calendar for FY 2006 is now available in "Pay Calendar and Mail Closing Dates" under References to the right. Click here for details about a one-time December pay-date change.
May 23, 2005
Casual Position Auto-Terminations.
Beginning Friday, May 27, we will automatically terminate casual employees that have not been paid for 13 biweekly pay periods (approx. 6 months). Click here for details.
May 23, 2005
Multiple Position Summary.
We have created a single-page document, available in the Links / Tools / References box at right, that summarizes the allowable multiple position combinations that an employee may hold. Click here for whom you should contact if you have questions.
May 10, 2005
NEW PAC System Downtime Schedule.
Based on your feedback, we are making the PAC system available on Saturdays and Sundays, as well as weekday mornings. Click here for details.
May 10, 2005
Three New TIG Pages.
Under the PAF link (at right), we have created three new pages that cover General Data Changes, Pay Rate Adjustments, and Managing Positions.
May 10, 2005
NEW Action/Reason Code Summary.
We have created a document that summarizes all of the Action/Reason Codes found in the form guides. See "Action/Reason Codes" in the Links box.
May 5, 2005
URGENT Payroll Announcement.
Click here for details.
May 2, 2005
New Overpayment Recovery Process.
Based on your feedback, we have redesigned the Overpayment Recovery Process to improve processing, communication, and accountability. Click on the "Overpayment Recovery Form" link to the right.
May 2, 2005
I-9 Data Clarification.
We have expanded I-9 Guide to clarify some of the most commonly asked I-9 Form data processing questions. Click on the "I-9 Form" link to the right.
April 25, 2005
Pay Calendar Revisions.
We revised the Pay Calendar (in the box at right) into a section with multiple pages called Pay Calendar and Mail Closing Dates. We hope that this new format improves the usability of this information.
April 25, 2005
NEW Annualization and Periodization Calculator.
When you need to annualize or periodize a salary (usually for academic personnel), please use the new online Annualization and Periodization Calculator (in the box at right of the TIG page).
April 19, 2005
Guide to Personal Data Changes and Corrections Available.
We have developed a new TIG page to provide processing information for Personal Data Changes & Corrections that are submitted using a PAF. Click on the "Personnel Action Form" link on the TIG page.
April 19, 2005
Salary Accounting Form (SAF) Policy Change for New Hires.
When hiring a new employee, you should no longer submit a paper SAF for accounting purposes. Submit the new hire paperwork by the Mail Closing Date (noting in the comments box "SAF Pending"), then five days after the Mail Closing Date to go into WebSAF and process the SAF online. Click on the SAF link on the TIG page for more information.
March 31, 2005
PAF and Nomination Form Changes.
In response to feedback, we have made some important changes to the Personnel Action Form and Nomination Form, effective immediately. For details, click here.
March 30, 2005
Business Processing Training courses continue, April 7 and 8.
For details, click here. Also, you can view the training presentation yourself: just click on the links in the Useful Links box to the right.
March 25, 2005
NEW Check Address Form in the TIG.
Click on the link at the right to learn about Check Address policy and to access the form.
March 8, 2005
Overpayment Recovery and Stop Payment Forms are launched.
Get full information on how to use the new forms by going to the Overpayment Recovery Form and Stop Payment Form transaction guides at right.
March 1, 2005
HRPC and Payroll Processing FAQ.