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Layoff an Officer or Support Staff
Form

Active PAF
(via MyColumbia Portal)
See "Process" below.

Policy

Consult the Human Resources Policy Manual, available on the web in the Policies & Union Contracts section of the HR Web Site.

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Process

Discuss in advance the layoff with your local Human Resources representative as well as HR Client Services for approval. At the Medical Center, discuss the layoff with your HR Administrator. At Harlem Hospital Center, discuss the layoff with the Affiliation Human Resources Office.

Print an active PAF for the employee from the People @ Columbia system. Print/type information on the form, completing the required fields. Verify that the form is accurate and complete, sign it and route it to your local human resources representative for approval.

Prepare the appropriate layoff letter and/or release letter, as appropriate. Be sure to calculate the severance and enter the dollar amount on the PAF as well as the number of months or weeks.

Active PAF: The form is available through the People @ Columbia system:

  1. Log into the MyColumbia portal (www.my.columbia.edu/) and go to the “Administration” page. Under the “Tools” menu, click on the People @ Columbia — Self Service, then click on Manager Self Service. This takes you to “People @ Columbia.”

  2. On the left navigation bar in “People @ Columbia,” click on the following folder path: Manager Self Service > Job and Personal Information > Employee Personal Information.

  3. Click on the employee name.

  4. On the “Employee Information” page, click on Generate PAF for Employee. This will generate a PAF with the fields populated for the employee’s information.

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Action Code

Reason Code

Reason

LOFELMPosition Eliminated
LOFFNDLack of Funding
LOFSLASeasonal Layoff
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Required Fields: Descriptions

Step 1 – Complete the Required Fields

Action:  Select Action Code

Reason:  Select Action Reason

Effective Date:  Enter the date immediately following the employee’s last working day.

Term Vac Pay Dates:  Enter the number of unused vacation days to be paid.

Severance Pay Amt:   Your local Human Resources representative will enter the severance account number on the PAF. 

Step 2 – Authorization/Approvals

Name, Title, Date: The names, titles, and dates of approval of you, any other approver in your department, and the local Human Resources representative.

HRPC, Title, Date: FOR HRPC USE ONLY.

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Exercises

Exercise 1
Sample Completed PAF (Coming Soon)

Scenario

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